Alice Labs Privacy Notice

1. Controller

Alice Labs Oy (“Alice Labs”, “we”, “us”)

Lill-Nägelsinkuja 7, 02420 Jorvas, Finland

tel. + 358 (0)50 483509

2. Contacts

Got a question about data protection at Alice Labs? Drop us a line at contact@alice-labs.com and we’ll get back to you.

3. What is this notice for?

We collect data when you visit our website and certain personal data about our clients, potential clients, partners, individuals who want to hear our news, as well as recruitment candidates.

We collect this data so that we can, for example, be able to respond to requests for new business and process job applications sent to us via our website.

In this Privacy Notice, you’ll find details about the data we collect about you and how we use it to better your experience.

4. What data do we collect and how do we use it?

When you visit our website, the website provider automatically collects and saves information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and browser version
• operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

Recruitment candidates

If you apply for a job at Alice Labs, we’ll collect the following information about you (you may have provided this on our website, or we’ve obtained it during the recruitment process):

• Your name and contact information
• Professional interests and skills
• Where you would like to work
• Link to your LinkedIn profile
• Cover letter, CV and other files/information that you personally wish to send us
• Data relevant for processing the application as obtained during discussions, interviews and other communication between Alice Labs and you

We use this data only for the purposes of processing your application and communicating with you during our recruitment process. We do not share your information with anyone else, unless it is expressly required by applicable laws or requests by public authorities.

Contact request

If you request for contact via the contact form on our internet site or e-mail regarding new business opportunities or opted to hear more about our our services? In order to be able to stay in touch with you, we collect and process the following data:

•Name and e-mail-address

•Any other Information you volantary send us

We use this data for

•Managing the business relationship between you and Alice Labs

•Processing requests sent to us, providing our services and pursuing the legitimate interests of Alice Labs related to such request and services

•Promoting our services, communicating with you

•Analyzing, planning and improving our operations

Your data is not shared with any other parties outside of Alice Labs, unless expressly required by applicable laws or public authorities. We may also share your data to our trusted partners if processing your request requires us to do so.

Alice Labs has a legitimate interest to process the above listed personal data for the purposes described above. This interest is based on your direct request to us.

5. Cookies and analytics

We only use necessary cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits.

We don’t use any kind of data analytics or tracking   cookies on our website.

Cookies are small text files that a browser saves on your device and they are used, for example, when a service wants to save a your information when moving from one website to another. If you do not want to use cookies, you can change your cookie settings at any time in your browser.

6. Transfer of data outside of the EEA

Data on our clients, potential clients and other contacts is also processed by service providers located outside of the EEA. We have entered into appropriate contracts with such service providers to ensure the lawful processing of your data. Such contracts include the standard contractual clauses based on the decision of the European Commission of 5 February 2010 on standard contractual clauses for the transfer of personal data to processors established in third countries.

7. How long do we store your data?

Job candidates: We store the data collected in connection with the application process for 3 years from the date of last contact with you. If you wish, we may also store your data for a longer period in order to get in touch about future opportunities.

Our clients, and requests for new business: We store the data only as long as is necessary for the respective purpose. Since this period depends on the case at hand, we review the necessity of our data regularly and erase data when it is no longer needed.

8. What rights do you have?

You have the right to request access to, erasing and correcting your personal data as held and processed by Alice Labs, as well as to send us any other requests based on then applicable data protection laws (e.g. request restriction of processing of the data). Further, you always have the right to prohibit us from sending newsletters or other marketing messages to you. Please send any requests concerning your data to the email addresses set out above in Section 2.

Data protection laws are supervised in Finland by the Finnish Data Protection Ombudsman. If you have questions belonging to the jurisdiction of the Data Protection Ombudsman, or if you wish to lodge a complaint regarding processing of personal data, you may contact the Data Protection Ombudsman’s office as instructed at www.tietosuoja.fi.

9. How do we secure your data?

We consider all personal data we collect to be confidential. Your data can only be accessed by the Alice Labs employees.

The network and equipment of Alice Labs and its partners have been secured by using appropriate measures to protect the personal data against unauthorised access and accidental or unlawful destruction, alteration, disclosure, transfer or other unlawful forms of processing.

We may outsource our processing of personal data to external service providers. In such events we enter into appropriate agreements with the providers in order to ensure that your personal data is processed confidentially and in accordance with this Privacy Notice and any applicable laws.

10. Changes to this Privacy Notice

We may update this Privacy Notice as we improve our website and operations. The updated notice will be made available on our website.